Office Admin/Project Assistant (palo alto)

evelyn2219

Looking for a long-term individual to support all departments in the company. Experience in the construction industry is preferred, however the desire to learn the industry is welcomed.

Qualifications include the following criteria:
*Great customer service skills in person and over the phone.
*Professional and positive attitude.
*Ability to manage time efficiently, multi-task, learn quickly, and problem solve.
*Willing to learn new skills and take on new tasks.
*Detail oriented and able to coordinate special projects.
*Have excellent communication skills.
*Be self-motivated and a self-starter.
*Must be reliable, punctual and have excellent work ethics.
*Tech savvy and proficient with Microsoft Office.

Some of the job duties will be but not limited to:
*Answer all incoming calls, screen, and direct them appropriately.
*Greet clients and vendors who walk into the office.
*Provide administrative support to accounting department, Project Managers, Office Manager and
the President. Liaison between general contractors, owners and vendors.
*Main point of contact for the general public as well as employees.
*Heavy data entry, posting invoices, billing service orders and reconcile credit card statements.
*Prepare bid packages, printing plans to scale and gathering all the necessary information from the
general contractors.
*Open and distribute mail.
*Obtain insurance certificates.
*Type proposals, company memo, and official letters.
*Send correspondences, packages, returns.
*Order office supplies and promotional and marketing materials, creation of AD's and sponsorship
campaigns.
*Coordinate all company functions, dinners and holiday party ranging from 50 to 250 people.
*Executive assistant to the CEO in all professional business activities, and personal endeavors
entrusted to establish an organized and successful environment.

Work hours are flexible between 7am to 5pm.
Please send email to teflon8888@gmail.com